2026 Proptech Awards Finalist, Start Up, Buyer Renter and Owner Solutions ×
One place every job lives, from the first call to the paid invoice

Ten years of work.
One place to run it.

We are a Melbourne outfit, same as you. We build software for small businesses that have outgrown the way they started, and we run our own business on it every day. Here is what it does for a sparkie shop your size, and what building it around you actually looks like.

01What it does

One job, one record

The call, the quote, the booking, the site notes, the photos, the certificate, the invoice. All hanging off the one job.

The call
The quote
The job
→
1
record

Nothing gets typed twice

Details go in once when the phone rings and follow the job through to the invoice.

Ivanhoe
Preston
Box Hill
Eltham

Tomorrow’s run on one screen

Who is where and what got pushed. Move a job and the boys see it change on their phones.

QuotesSent v won

Quotes get followed up

Free quotes are a promise on your website. Every one gets chased on a timer and marked won or lost.

02The rest of it

The bits that get forgotten

The work that happens after the job is done, and usually only when somebody remembers.

D
Switchboard upgrade, RosannaPhotos and certificate uploaded on site · just now

The van and the office match

Notes, photos and certificate details captured before the team leaves site.

Eligibility
→
Install
→
Evidence
↓
$
rebate claimed

VEU jobs tracked to the money

An accredited provider carries a second process on top of the electrical one. Every step gets a tick.

★★★★★
asked the day the job closes

Reviews ask for themselves

Ten years of happy customers and four reviews on Facebook. The ask goes out on its own.

03Who uses it

One system, a view built for each of you

Everyone works off the same job, and nobody wades through someone else’s to find their own. What sits on each screen gets decided with you, not handed to you. Tap a name for a rough idea.

THE JOB S Steph B Ben J The vans T Tracey
Office

Steph

  • Every enquiry lands in one queue
  • Bookings and changes without three phone calls
  • Property manager work orders in the same place
04How it gets built

The platform is already built. The fit is the work.

Nobody starts from a blank page. The left runs a real business today. The right is what we build so it fits a sparkie shop.

Running today

The core platform

  • Customers, sites and job history
  • A stage board, every job sits somewhere
  • Checklists with owners and due dates
  • Documents and photos against the job
  • A client portal for what customers see
  • Scheduling, assignment and a dashboard
  • Partners given a role, not the whole system
Demand Power and Air went on the register in August. A system you cannot bend is a system you outgrow. This one gets bent to fit, and it keeps getting bent as you add service lines.
05The maths

What the admin costs you now

47 hrs
back every month
$4,014
of team time a month
$48,164
a year, on your numbers
01
Booking and moving jobs
10 hrs→3 hrs
5 min a job now · drag it and the sparkie sees it
02
Quoting and chasing quotes
21.5 hrs→8.5 hrs
18 min a quote, 6 in every 10 jobs · templated, sent from the van
03
Job notes and photos to the office
17.5 hrs→4.5 hrs
8 min a person a day · captured on site before they leave
04
Invoicing and chasing the money
18 hrs→4 hrs
9 min a job now · job closes, invoice goes, reminders run
Four jobs every sparkie shop does by hand. On these numbers that is $48,164 a year of team time, before you count the jobs that never got quoted and the reviews nobody asked for.
06Who you are dealing with

We are a local business too

PropVault is built in Melbourne by a small team, ten minutes up the road from Mologa Road. We are not a call centre in another time zone and you will not be handed to an account manager.

We run a business on it

Our founder runs a property firm here in Melbourne on this exact platform, every day. When something is annoying we feel it before you do.

Software is only half of it

Plenty of what we do is sitting down and working out how a business actually runs before touching a keyboard. If the answer is a better process and no new software, we will say so.

You get us on the phone

Message us and you get the people who built it. Changes get made because you asked, not because they made a roadmap somewhere.

2026 Proptech Awards Finalist, Start Up, Buyer Renter and Owner Solutions
2026 Proptech Awards finalistStart Up, Buyer, Renter and Owner Solutions. Judged on the platform, not the pitch deck.
We like working with businesses like yours. Ten years in, a BestBiz award on the wall, good at the actual work and carrying too much of the rest in their heads. Tech, a bit of consulting, or anything in between. Whatever it takes to get the load off you.
07Getting on it

We look before we build

Nothing gets configured until we have watched real work move through the business. Most of the effort here is ours, and you keep working the way you work now the whole time.

First up

We sit with the team

Ben, Steph, Tracey and Jimmy. Where the work stalls, what gets entered twice, what only one person knows, and which calls still need you personally.

Then

Walk two real jobs

One maintenance job and one VEU air job, enquiry through to payment. Every person, form, approval, wait and repeated entry along the way.

You get the map

Written down, then priced

Your process documented, the gaps ranked by what they are costing, and a straight recommendation. You own that either way, and only then do we price the build.

After that

Build, pilot, then everyone

Configured to the map, run live by Steph and one sparkie first, then the rest of the team. After that you message us when something needs changing.

We do not quote the build before the map is done. That way you approve a real number rather than a guess, and if the answer turns out to be a better process and no new software, we will tell you that too.
08Next

What happens next

Half an hour, at Mologa Road or over a screen share. Nothing else needs deciding before that.

01

We walk you through it

A proper look at the system with a job like yours in it. Ask anything and have a crack at breaking it.

02

A pilot on us

If it looks right we set it up with your job types in it and you run it on real jobs alongside how you work now. No card, no commitment.

03

You decide after using it

If the team is not on it, we shake hands and you have lost nothing.